Frequently Asked Questions
What to expect from the “Meet with...” Series?
Emerging companies find it increasingly difficult to reach the right person when seeking funding. It is equally difficult for companies with funds to allocate to wade through countless proposals in search of the right opportunity that aligns with their investment strategy and in some cases their mission. Through the “Meet with…” Series, we provide emerging life science companies with greater access to partnering and/or financing opportunities.
This Series presents several categories of organizations that have partnering and/or financing opportunities for emerging companies, such as: Foundations, Governmental Agencies, Big Bio/Pharma business development departments or VC funds, Angels, VCs, and others. After each session, participants are invited to evaluate the presenter's performance and relevance as part of the event evaluation.
» Event materials
The Series is held at the San Jose BioCenter, 5941 Optical Court, San Jose, CA 95138. The presentation and audience Q&A; takes place in our large conference room, as well as lunch, while the private meetings take place in one of our small conference rooms.
What is the registration process?
» Important information regarding the registration process
Presenters may provide pre-event readings or event handouts. Before a session takes place, the BioCenter team sends the location and retrieval of relevant materials to registered participants. Other handouts will be provided to participants upon their arrival at the event location.
Participants will need to provide an up-to-date Executive Summary to the BioCenter Programs Manager, to be shared with the Review Board and the Presenters. Participants will have access to a projector for their private meetings with the presenters.
» Cost of the event
The “Meet with …” Series is open to both internal clients and external audience. However:
1. Registrations to the presentation and Q&A; is open to any individual
who has pre-registered on-line (please refer to “Registering to the
presentation and Q&A;” below).
2. Registrations to the private meetings with a presenter are subject to
approval. Hence, the BioCenter team has put together an application
process (please refer to “Applying and registering to a “Meet with...”
private meeting” below).
» Registering to the presentation and Q&A;
Please note that:
• A discounted price (“Partners’ Network”) is available for members of
our Supporting Organizations. Our Supporting Organizations are
• ALL pre-registrations include lunch with the speaker(s) and other
• Registration closes several days before the event date. Please check
the dedicated event web-page for the exact registration deadline.
Presentation and Q&A;:
• Regular pre-registration ticket: $40
• Partners’ Network pre-registration ticket: $30
“Meet with”... private meeting:
• One-on-one meeting Application: FREE
• Meet with… Full Registration (includes presentation and Q&A; + lunch +
o For one company representative: $175 | $150 Partners’ Network
o For two: $250 | $215 Partners’ Network
o For three: $300 | $255 Partners’ Network
o For four and above: add $40 [or $30 for Partners’ Network]
» Applying and registering to a “Meet with”... private meeting
1. Locate the presentation you want to register for here, click on it to
be directed to its specific page, and then click on the “Register” button.
2. Select your ticket choice, number of attendees, and click “Continue”.
Enter the participant(s) and billing information, and click “Continue”.
3. You will receive a payment confirmation from Acteva and a
registration confirmation from the BioCenter. If you have not
received this information within 72hours, contact us immediately
at [email protected].
Registration closes several days before the event date. Please check the dedicated event web-page for the exact registration deadline!
» Review Board
Application process: (click on table to enlarge)
What will happen before the event?
» Registration reminders
The Review Board is composed of BioCenter management team, sponsors, partners and mentors.
» Documents to provide
The BioCenter Programs Manager will send to all participants via email a registration confirmation and two registration reminders (one week and one day before the event). Participants who do not receive this information should contact us immediately at [email protected].
» Pre-event readings
The BioCenter Programs Manager may ask private meetings participants to provide additional documents. It is important to follow the deadline for sending any additional documents.
How will the day of the event look like?
» Event materials
Presenters may provide pre-event readings. In that case, and to make your experience richer, it is highly recommended that you read those documents and draft a first set of questions prior to the event.
» General schedule
Handouts will be provided to participants upon their arrivals at the event location.
» Presentation and Q&A;
The day is usually organized as follows:
1. Presentation (around 45 min.)
2. Audience Q&A; (around 15min.)
3. Tour (around 30min.)
4. Lunch (around 60min.)
5. Private Meetings (around 30 min. each)
The featured organization will present on the following subject areas:
• An overview of their organization
• Process for reviewing opportunities
• What their general interest are
• What they are specifically looking for right now
• Who they typically fund/partner with, etc.
After the presentation, the audience is invited to participate to make this presentation a real discussion, delivering tips and confidences about the organization that will be useful to them in the financing/partnering process.
While the conference room is being set up for lunch, attendees are invited to tour the BioCenter facility and discover our unrivaled services.
» Private meeting
On-site lunch will be provided to all pre-registered attendees and presenters. Participants should choose their lunch preference (vegetarian, etc.) on the online registration page.
What will happen after the event?
» Event Evaluation
Participants will have 20 to 40 minutes to present their company to a representative from the featured organization. Participants will have access to a projector.
Please note that the time allocated for each private meeting is decided by the featured organization and hence can vary from one session to another.
» Contacting the presenter
What are the cancellations and refund policies?
» Should the event be cancelled or reschedule
Shortly after the session, participants will receive instructions to complete an online evaluation. Online evaluations are important as they help us constantly improve our events and give participants the opportunity to suggest presenters they would be interested in meeting with. We pay close attention to each of your comments. If you have difficulty completing the online evaluation, please contact us at [email protected].
» Presentation and Q&A;
1. A participant who has registered and paid for a “Meet with”... Session
that is subsequently canceled receives a 100 percent of the
registration fee. The participant may transfer the fee to another event.
2. A participant who has registered and paid for a “Meet with”... Session
that is subsequently postponed will be notified of the new date for the
session. If this date is not of convenience to the participants, the
participant may receive a 100 percent of the registration fee or may
transfer the fee to another event.
» “Meet with...” private meeting
1. A participant who has registered and paid for a “Meet with...”
Presentation and Q&A; and cancels more than 15 days before the
session receives a 100 percent refund. The participant is responsible
for the cost of Acteva refunds fees and for returning any materials
already received. The participant may transfer the fee to another
2. A participant who has registered and paid for a “Meet with...”
Presentation and Q&A; and cancels fewer than 14 days before the
session won’t be eligible for a refund. The participant cannot transfer
the fee to another event. The BioCenter keeps the nonrefundable
portion to offset costs incurred.
Sorry, all “Meet with”... private meeting sales are final. The BioCenter keeps the nonrefundable portion to offset costs incurred.
"The companies selected by the BioCenter are ready to talk at the higher funding level and have an understanding of our strategy and the kind of funding we need."
- Chun-Nan Chen, CEO of Single Cell Technology
"Thank you for putting these programs together – they are very valuable for the community."
- Jeff Welch, Managing Director, Nanosyn Biology, Nanosyn, Inc.
"Many thanks to the staff at San Jose BioCenter for making this meeting with Merck possible. We appreciate all your efforts and time invested in us."
- Fredric J. Pashkow, MD, Executive Vice President/Chief Medical Officer, Cardax Pharmaceuticals, Inc.
"We made a lot of good contacts with new companies we did not know before. I think we created interest among those companies and awareness that there are funding possibilities through the Fox Foundation that they didn’t know about."
- Sohini Chowdhury, Associate Director & Team Leader of Research Programs, Michael J. Fox Foundation
"You can imagine that we see tens of hundreds of companies and scientists and venture capitalists. In most cases it’s too early or not relevant. The BioCenter does a good job of screening and tailoring meetings to suit our needs. So we specify what we’re looking for and they reach out to their community, which is a screening process we don’t get to go through at other events."
- Yael Weiss, MD, PhD. Director, Licensing And External Research Merck Research Laboratories Merck & Co., Inc.